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Corporate & Legal Affairs Office
Address: Strathmore University, Ole Sangale Campus, Nairobi, Kenya.
Location: Central Administration Building, Ground floor
Office Hours
Mon – Fri: 8 am- 5 pm
Weekends: Closed
Frequently Asked Questions
General Information
What services does the Corporate and Legal Affairs (CLA) Office provide?
The CLA Office provides legal, governance, compliance, and regulatory support to the University. Specific services include:
- Provision of templates, review, and aiding in negotiating contracts.
- Advising on University policies, procedures, and compliance requirements.
- Handling dispute resolution and litigation support, including coordinating with external counsel.
- Managing company secretarial duties, including board meetings and regulatory filings.
- Providing legal training and compliance awareness.
Can CLA provide legal advice to staff, students, or external parties?
No, the CLA Office exclusively serves the University’s internal departments, schools, and administration. Students and staff should seek legal counsel externally for personal matters.
Contracts & Legal Documents
How do I request a contract review or drafting?
Submit your request via email to [email protected] with the draft contract, background information, and any supporting documents
How long does a contract review take?
Standard turnaround times are 3 working days
– Urgent reviews: Subject to escalation procedures in the SLA
What should I do if an external party requests changes to a University contract?
Do not sign or approve changes without CLA review. Send the proposed amendments to CLA for legal assessment.
Who is authorized to sign contracts on behalf of the University?
Only designated University officers, as per the Contract Execution Policy, may sign contracts. CLA can guide on the appropriate signatory.
Dispute Resolution & Litigation
What should I do if I receive a legal notice, demand letter, or lawsuit?
Immediately forward it to CLA at [email protected] and do not respond without legal guidance
Can CLA help resolve disputes with vendors or partners?
Yes, CLA can assist in negotiations, drafting settlement agreements, or initiating legal proceedings if necessary.
How does the University handle disciplinary hearings and internal investigations?
CLA provides legal guidance on internal investigations, ensures due process is followed, and offers support in disciplinary hearings.
Compliance & Regulatory Matters
What compliance areas does CLA monitor?
CLA oversees compliance in various areas, including:
- Data protection and privacy laws (e.g., GDPR, Kenya Data Protection Act)
- Employment and labor regulations
- Education and accreditation requirements
- Procurement and financial regulations
How do I ensure my department is legally compliant?
Departments should consult CLA for guidance on compliance policies, attend training sessions, and review legal updates provided by CLA.
What is the process for obtaining regulatory approvals?
Departments requiring regulatory approvals (e.g., licensing, permits) should submit their request to CLA with supporting documents at least 30 days in advance.
Governance & Secretarial Services
How does CLA support University governance?
CLA provides corporate secretarial support, including:
- Preparing board and committee meeting minutes
- Filing annual returns and statutory documents
- Advising on governance best practices
What is required to pass a new policy or review an existing one?
Refer to the procedure in the POLICY ON DEVELOPMENT, APPROVAL AND REVIEW OF UNIVERSITY POLICIES, which includes review by the Corporate and Legal Affairs Department and the Standards and Quality Assurance Department.
Can CLA represent the University in government or regulatory meetings?
Yes, CLA liaises with regulatory bodies on behalf of the University and can attend meetings where legal representation is required.
Insurance & Risk Management
What insurance policies does the University have?
The University maintains various insurance covers, including professional indemnity, public liability, and employee benefits. For specific inquiries, contact CLA.
How do I report an insurance claim?
Report any incidents to CLA immediately, providing:
- Incident details (date, location, persons involved)
- Supporting documents (photos, reports, invoices, etc.)
Does CLA handle risk assessments?
Yes, CLA works with relevant departments to identify legal risks and implement mitigation measures.